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Jaya Jagannath,
You may
know so many of your friends or relatives who are struggling for
job. Although most of them are excellent technically, but still in
few interviews they face some questions which they are unable to
answer and they return empty handed. Probably some questions which
they couldn't answer were related to frequently used facts in a day
to day official life. Along with this it will also help the people
who have passed years back but are still struggling to get a job.
Here are few things that
they ever required to know while working in a IT industry. These are
the things which no one teach the new jonees but are extremely
useful for them. In this mail we will provide detailed working
knowledge about
• Microsoft
Outlook, how to operate
• Folder sharing and accessing a shared
folder over network.
• Your IP address, Computer name
• Tele conferencing / Video
Conferencing,
• Session recorder : Webex
• Remote desktop connection
• User profile handling, System
Lock/Unlock, Log off, restart
Microsoft Outlook :
Outlook is a Microsoft
office based mailing application and desktop information management
program. Outlook connects to a Microsoft Exchange server and access
a mailbox. Mail is stored on the server under your profile. These
mails can be accessed very similar to Yahoo, Gmail, Hot mail or any
other private mail services. Your Out look mails can also be
accessed over internet on a secured serviced limited access.
Microsoft Outlook is as important as water for cooking.
So before joining your
first IT profession, it's recommended to learn Microsoft Outlook.
http://www.win.ua.ac.be/hpwisinf/UAemail/outlook_2003_tutorial.pdf
http://www.officetutorials.com/
Folder sharing and
accessing a shared folder over network :
1. To Share a folder you
need to open my computer or Windows Explorer ( Win button + E ).
2. Right-click the
appropriate folder and then click Sharing.
3. In the folder's
properties, click Share this folder. Use the default name for the
share. Click Permissions.
4. In the Permissions for
dialog box, click Add.
5. In the Select Users,
Computers, or Groups dialog box, double-click the Authenticated
Users group, and then click OK.
6. In the Permissions for
dialog box, click the Authenticated Users group.
7. In the Permissions
list, for the Full Control permission, click Allow. After you have
set the appropriate permissions, click the Everyone group, and then
click Remove if you don't wish all to access your folder.
To access a shared
folder over network.
1. Click Start, click Run,
and then type the computer name or IP Address of the remote system
to which you are attempting to connect and the sharename of the
shared folder on that computer: for example
\\computername\sharename
For example, if you want
to connect to a share that is named Data on a computer that is named
Fileserver, type \\Fileserver\Data.
2. If you are to do so,
type the user name and password that is required to gain access to
the computer. After you type the appropriate credentials, a window
opens that displays the contents of the share folder as per your
given permissions..
Your IP address,
Computer name :
When you connect to the
internet, either via your internet service provider (AOL, Prodigy,
etc.), or your office LAN connection, you are assigned an IP address
(Internet Protocol address) by the server. This address identifies
your computer from the other computers on the internet. Your IP
address can be either static, meaning it never changes, or dynamic,
meaning each time you dial-in or login you are assigned a new
address for that session. Check with your internet service provider
or network administrator to find out if your computer uses static or
dynamic IP addressing.
If you want to see your
settings, in Windows 95/98, Go to Start/Run and do the command "winipcfg",
That will bring up a network screen with your values.
Windows 2000 and XP you
can go to a command prompt ( Start -> Run, type "cmd") type "ipconfig"
On the Macintosh to get
your IP address, Apple Menu --> Control Panels --> TCP/IP Control
Panel
On Mac OS X:1. Open system
preferences. 2. Under internet and network, click 'network'. It will
show you your IP address..
If you receive a dynamic
IP address from your internet provider, it will likely be different
on your next session. So if you need your IP address for later use,
please check when you log on for that session. Learn more on this at
http://whatismyipaddress.com
Tele conferencing /
Video Conferencing :
Teleconferencing is a
telephone call between more than two participants. The most simple
form of teleconferencing is using three-way calling to setup your
own teleconference between yourself and two other particpants. More
advanced PBX equipment can setup conference calls between more than
three participants.
Video conferencing is a
communications technology that integrates video and voice to connect
remote users with each other as if they were in the same room. Each
user needs a computer, webcam, microphone, and broadband internet
connection for participation in video conferencing. Users see and
hear each other in real time, allowing natural conversations not
possible with voice-only communications technology.
How to do these needs to
be learn on situational basis from the IT help desk guys once after
joining the company.
Session recorders :
Sessions recorder tools
helps us record any activities, discussions, trainings, Knowledge
transfer sessions or demo that if some one does on a system. For
example, if you are quite new to a company and there is some one
engaged to transfer knowledge to you before leaving. You have to
learn, understand and memorize everything that he says and this is
practically impossible. Here is the solution for it. Just install
Webex recorder and player on your system, get the head phone intact.
Done.
Every time some one shares
a knowledge to any one you can record the same. If you want to keep
Audio visual recording sessions of training materials, classes and
meetings or discussions this is the right tool. How to do this,
please browse :
http://www.doe2.de/gm-techday/wx_recplay.pdf
Webex recorder and player
is free downloadable from
http://www.webex.com/downloadplayer.html,
Tutorial
Remote desktop
connection :
Remote Desktop Connection
is a client application that allows you to view or even control the
desktop session on another machine that is running a compatible
server.
The first thing to do is
enable Remote Desktop on the machine you want to connect to. Open
System Properties either by right clicking the My Computer icon in
the Start menu and choosing properties or Windows Key + Pause/Break
on your keyboard. Click the Remote tab in System Properties and
check the box next to "Allow users to connect remotely to this
computer" and "Allow remote Assistance invitations to be sent from
this computer" . Please see for details here :
http://www.jakeludington.com/ask_jake/20051122_how_to_use_remote_desktop_connection_rdc.html
You can verify RDC is
working by connecting from any other computer on your local network.
System Lock/Unlock, Log
off, restart :
Our computers are
protected with password security system that can only be accessed
using a valid password by a permitted user. Users can be managed at
control panel User profile option.
We can Lock / unlock a
system by pressing Ctrl + Alt + Del to ensure no one except us can
access the PC. Here the processor will be still running in the back
ground and hence applications will be alive.
Restarting the system
stops and kills all applications, get the system re booted.
Advantage is system gets refreshed and processor gets unloaded. Hope
this mail helps all our friends who are looking for job. In case of
any queries, clarifications or understandings please contact Siba
Ram Baral at 9 8 4 5 7 6 0 8 4 8.
Regards
Nilachakra
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